Overview
PURCHASE ORDER MANAGEMENT:
Features:
- “Special Order”
purchase orders are created as a “byproduct” of sales entry
- Unlimited number of
lines to describe “special orders”
- “Special Order” line
items automatically ask for additional description of that item
- Stock purchase orders
are created by the buyer based on the following criteria:
- Sales projections
compared to inventory position
- “Out of Stock”
exception report printed daily as part of Valid Data’s management
exception reports
- Acknowledgement system
uses “management by exception” principles:
- Indicates Purchase
Orders that have not been acknowledged
- Points out when
acknowledged cost is higher than anticipated cost
- Reports when
estimated time of arrival from manufacturer will be later than your
promised delivery date to your customer
- Acknowledged orders
are entered on a special screen which automatically links to all
associated files and updates the following
- Estimated receiving
date in purchase order and sales order line items
- Landed cost in
purchase order, sales order line item and receiving files
- Makes an adjustment
to “All management reports” for differences between initial cost and
acknowledged cost
- Provides for the
ability to be 100% accurate with gross profit reporting
- “Cash required”
report based on projected receiving of purchase orders and vendor
terms
Benefits:
- Purchase orders for
special orders are re-created as part of sales order entry, not as a
separate entry that could be overlooked
- Unlimited description
insures that a special order item is properly described
- Computer system
assists the buyer in making the proper buying decisions. Also the buyer
is prompted to act immediately on “out of stock” conditions
- Acknowledgement system
provides missing customer delivery dates, insures more accurate gross
profit reporting and helps to eliminate paying higher costs due to
manufacturers cost differences
- Provides for more
accurate gross profit reporting
- A salesperson can
inquire on a sales order and provide the customer with “estimated time
of arrival” for each line item
- Management can easily
determine their cash requirements based on accurate and “up to date
information"
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